Privacy Notice

1. Introduction

This Privacy Policy explains how Food Paper, as a trading name of Linwood Raker Ltd (“we”, “us”, “our”), collects, uses, stores and protects your personal data when you interact with our business.

We take your privacy seriously and are committed to safeguarding your personal information in accordance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

This policy applies when you:

• Contact us with business or technical enquiries
• Request information, quotations, samples or documentation
• Interact with our website
• Supply goods or services to us
• Apply for employment with us
• Communicate with us in person, by phone, email, post or online

Please read this notice carefully to understand how and why your data is used.

2. Who We Are

Food Paper is a trading name of:

Linwood Raker Ltd
Unit 3 Fulwood Road North
Huthwaite
Nottinghamshire
NG17 2NB
United Kingdom

For all data protection matters, Linwood Raker Ltd acts as the Data Controller.

3. How We Collect Personal Information

Your personal information may be collected through the following:

Direct Interactions

You may provide personal data when you:

• Submit an enquiry on the Food Paper website
• Contact us by email, telephone, post, or in person
• Request information about our products or corporate services
• Engage with us as a supplier, prospective supplier, customer, partner, or stakeholder
• Apply for a job or contact us about recruitment opportunities
• Complete feedback, surveys, or corporate communications

Automated Technologies

As you interact with our website, technical data may be collected automatically via:

• Cookies
• Server logs
• Analytics tools

(Refer to our Cookie Policy for details.)

Third-Party or Public Sources

We may receive information from:

• Professional service providers
• Recruitment agencies
• Publicly accessible business information (e.g., Companies House, LinkedIn, Google, industry directories)

4. What Personal Data We Collect

We may collect and process the following categories:

• Identity Data – name, job title
• Contact Data – email address, phone number, business address
• Professional Data – role, qualifications, CV information (if supplied)
• Technical Data – IP address, browser type, device information, usage analytics
• Communication Data – email correspondence, enquiry forms, meeting notes
• Preference Data – marketing preferences, communication preferences

We do not collect:

• Special Category Data
• Children’s data
• Any financial or payment card information
• Any e-commerce transactional data
• Criminal offence data

5. How We Use Your Personal Data

Your data is used only when legally permitted under GDPR. Typical purposes include:

Purpose	Legal Basis
Responding to enquiries	Legitimate interests
Managing corporate relationships	Legitimate interests
Providing information about our products, services, and capabilities	Legitimate interests
Managing supplier and partner relationships	Performance of a contract
Recruitment communications and assessments	Legitimate interests / Consent (where required)
Maintaining website security and functionality	Legitimate interests
Internal administration, compliance, audit and reporting	Legal obligation

We do not send unsolicited marketing. Where marketing communications are offered, explicit consent will always be requested.

6. Marketing Communications

Food Paper operates only corporate communications.
You will receive marketing or updates only if you have expressly opted in.

You may withdraw consent at any time by contacting us.

7. Cookies

Our website uses cookies for functionality, performance, and analytics.
You can manage your cookie settings in your browser at any time.

8. Sharing Your Personal Data

Your data may be shared only with:

• Professional advisers (legal, financial, HR, IT)
• Service providers acting under our instruction
• Recruitment partners (if you apply for a vacancy)
• Regulatory authorities where legally required
• Internal teams within Linwood Raker Ltd

We do not sell, trade, or share personal data for marketing purposes.

All third-party processors operate under GDPR-compliant agreements.

9. International Transfers

We do not routinely transfer any personal data outside the UK or EEA.
If this is required, appropriate safeguards will be applied.

10. Data Security

We implement a range of security measures including:

• HTTPS/TLS website encryption
• Cloudflare network security and firewall controls
• Modern browser security headers
• Secure server configurations
• Access restrictions and authentication controls
• Internal policies for safe handling of personal data

Although we strive to protect your information, data transmitted over the internet is not completely secure and is done at your own risk.

11. Data Retention

We retain personal data only for as long as required for legitimate business purposes or to comply with legal obligations.

Typical retention periods:

• Enquiry data: up to 24 months
• Business correspondence: 7 years (for audit and compliance)
• Recruitment data: up to 12 months unless legally required to retain longer

We may anonymise data for analytics.

12. Your Rights Under GDPR

You have the right to:

• Access your personal data
• Request correction
• Request deletion
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent at any time

To exercise any right, contact us using the details below.

13. Contact & Complaints

If you have questions or would like to exercise your rights:

Data Protection Contact
Linwood Raker Ltd
Unit 3 Fulwood Road North
Huthwaite
Nottinghamshire
NG17 2NB
Email: [email protected]
Phone: +44 (0)1773 302960

You may lodge a concern with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

14. Changes to This Policy

This Privacy Policy may be updated periodically to maintain legal compliance or reflect operational changes.
The most recent version will always appear on the Food Paper website.

Last updated: 25 October 2025